Whether you’re a seasoned remote worker or just started on your virtual job, you’ll need to have a plan in case storms and other weather conditions hit your area. It’s critical that you prepare and plan for these calamities early on to lessen the impact on your job as much as possible, especially if you’re currently working on a huge project or have a not-so-considerate client.
Have you ever asked yourself, what will you do in case of a power outage? How are you going to recover power and internet connection? Is there an alternative place where you can work if you cannot do so at your place? Remember that it’s not too early to start worrying about these things, especially if your bread and butter will be hugely affected.
Considering those things, here’s a simple checklist to guide you when making your own disaster response plan that caters to you and your job’s needs.
1. Power
Keep your devices fully charged. Storms and other weather events often cause power outages so make sure to plug in your phone, laptop, or tablet beforehand. Keeping your devices fully charged will help you stay in touch with your team or client.
Charge your power banks. If you have portable power banks/power packs, don’t forget to charge them so that even if an outage lasts for quite a long time, you’ll have enough battery life to carry you over until the power is back on again.
Consider a backup generator. It may not be practical to all, but if you can, consider getting a backup portable generator ahead of time. It may be a good investment if you live in an area where power outages are frequent and take longer to return.
Identify a temporary place where you could work. Make a list of friends or relatives who live in a nearby town where you can work temporarily, especially if they’re in an area not heavily affected by the calamity. Contact them ahead of time to see if they can accommodate you.
2. Internet and connectivity
Invest in a backup internet service. If the power goes out, chances are you will also lose your internet connection. Invest in a backup internet system, such as a pocket wifi or a mobile WiFi, that you can charge beforehand or connect to your power bank to remain connected. Consider these things in advance and have them ready at all times.
Prepare the files and tools you need for work. Set up your laptop and devices to make sure you have access to all the files and apps you need, especially for any ongoing projects.
Sync your work calendar. See to it that the calendar on your phone or laptop is synched with your work/company calendar so you won’t forget any scheduled meetings, webinars and training, and even project deadlines.
3. Security
Save your passwords. Under normal conditions, a password manager is a great tool to keep all your account credentials in one place. But in cases of a power outage and you have to use a different computer or device, it might be better to save them as a note on your phone or write them down for easy access (just make sure to destroy the copy later).
Make it a habit to save and back up your work. Save your work frequently in Google Docs, Google Drive, Dropbox, or any other cloud service just in case it’ll be difficult to access your computer files.
4. Communication
Remember: communication is key before, during, and after any natural disaster or calamity. The same rule applies even to you as a remote worker.
Keep a hard copy of your close colleagues and bosses’ contact details. This way, you can still get in touch in case you really can’t work.
Discuss your situation ahead of time with your client or supervisor. Keep an eye on news and weather reports and whether your area is likely to be affected. Discuss it with your manager or client so they can help you plan a new work schedule or suggest a flexible arrangement.
Utilize your team’s online platforms. Connect with everyone in your team via your company’s email, Slack, Messenger, and other platforms you typically use. Don’t be shy to over-communicate especially if you need to address urgent needs or attend to any concerns.
5. Safety
Stay safe! Remember that yours and your loved ones’ safety is top priority. Whatever concern you may have at work, it can wait especially if a typhoon or any weather condition is imminent. This is why it’s important to work with a company or client who empathizes with their remote workers and encourages them to prioritize their safety above anything else. Just make sure to relate your situation beforehand so you won’t leave anyone hanging.#